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Seminar in Kyiv, Ukraine: Defence Procurements Based on Western Standards. Directive 2009/81/EC.

Procurement reform is a strategic task for the Defence Ministry of Ukraine. We need to improve the system through the introduction of competitive procedures, increased transparency and more rational use of funds. The EU Directive 2009/81/EC opens significant opportunities not only for the ministry but also for weapons producers, Deputy Defence Minister, Lieutenant General Anatoliy Petrenko, stated at the seminar initiated by the MoD Reforms Project Office and supported by CIDS, the Independent Defence Anti-corruption Committee (NAKO) and NATO Liaison Office. The seminar took place 11th September 2018.

The core topic of the event was the defence procurement based on western standards. The international experts and stakeholders, local civil society and representatives of Ukraine’s governmental institutions dealing with this topic gathered in the Congress Hall in Kyiv.

More than 70 participants were given an insight in the European directive on defence procurement, what it consists of, the importance of implementing it in the right way and how Norway has done that-, (as one example). Mr. Maksym Nefiodov, Deputy Minister on Economic Development and Trade underlined the importance of cooperation with the defence sector in implementing the EU Directive 2009/81/EC, as it is defined by the Government’s Strategic Road Map on Reforming Public Procurement.

We are fighting against hybrid war even in the procurement sector, said Mr. Oleg Gladkovskiy, First Deputy Secretary of the National Defence and Security Council of Ukraine talking about the needs of improving the defence procurement system.

The Members of Parliament who also briefed the audience on the legislative novelties in this area, stressed the importance of increasing the transparency of defence procurement.

Challenges and corruption risks in the defence procurement in Ukraine and how to mitigate them were presented by the NAKO in their new research.

CIDS believes the seminar was a good start in order to create an interagency working group to find out how Ukraine should implement the EU Directive 2009/81/EC and harmonize its legislation. CIDS stands ready to support Ukraine in this endeavour.

The seventh Guide to Good Governance on Public Financial Management.

The subject of CIDS’ seventh guide to good governance is Public Financial Management (PFM). Public information about how common resources are spent is vital for a well-functioning democracy.

In the booklet the authors explain the meaning and role of PFM. They analyze key actors involved in the process. As well as do they explain the different phases of PFM.

A special attention is set on budget preparation, execution and oversight in a security and defence environment. The authors explain the uniqueness of classified budgets.

Follow the link to read the booklet in its full version.

Evaluation of the Policy and use of Police Anti-Terror Unit, Saj, in Montenegro.

«Building Integrity in the Montenegrin Defence and Security Sector: Evaluation of the Policy and the use of Police Anti-Terror Unit (Saj) in Montenegro – Harmonized to International Standards, Trends and Obligations. Recommendations for internal use», describes the governance situation in the Montenegrin Police Anti-Terror Unit.

CIDS’ report recommends actions on how to improve integrity and citizen’s trust in the institution’s way of functioning.

The report is part of the Norwegian funded building integrity projects in the Western Balkans, funded by the Norwegian Ministry of Foreign Affairs.

Follow the link to read the report: 9108-Montenegro-engelsk-nett

«Openness and Confidentiality» in the Defence Sector – A new Guide to Good Governance

Today CIDS publicize it’s latest booklet «Balancing Openness and Confidentiality in the Defence Sector: Lessons from International Good Practice».

The publication is part of CIDS Guides to Good Governance, the GGG series. Where the publications contributes to fulfill CIDS’ aim of promoting integrity, anti-corruption measures, and good governance within the defence sector.

The sixth GGG was launced for the very first time in May this year. In relation to the seminar: «Transparency in the Norwegian Defence Sector», organized by CIDS in collaboration with the Norwegian Institute for Defence Studies.

This GGG is concerned with the concept of confidentiality. How confidentiality is being used as well as misused by Governments. How do the concept of «confidentiality» balance national security concerns? How do Governments choose to contain or release sensitive information about their national activities? What says the judicial system?

Follow the link to learn more about the subject matter: 9062-DSS-GGG-6-eng-4k

The 2018 Annual Discipline Conference on Building Integrity in Rome, Italy.

Nato building integrity logoOn 10th-11th October, 2018, the CIDS will host the Annual Discipline Conference for Building Integrity at the NATO Defense College in Rome.
Day one of the event will be open to education- and training providers, as well as requirement authorities.
Day two is open to an array of experts, discussing how to best create robust defence institutions, resilient to threats from corruption and hybrid warfare.

More information will follow on our homepage. Invitations will be sent out to relevant institutions during the course of June.


Roundtable on Internal Control of Police held in Budva, Montenegro

montenegro-december-2016_1On December 1, 2016 CIDS organised a round-table titled Internal Control of Police – Independency, Strategies and Methods. The event was held in Budva as part of project’s support to the Montenegrin Ministry of Interior.
The roundtable brought together top and mid management professionals of Internal Control Services from Montenegro, Norway, Serbia and Hungary as well as experts from international organizations in order to exchange views on normative standards, organizational models, best practices and experience. Ideas about what can strengthen the integrity of Internal Control mechanisms were also exchanged.

Fruitful study visit from Kosovo to Croatian Ministry of Defence

croatia-visitAs part of our project “Strengthening Human Resources Management in the Ministry of Kosovo Security Forces (MKSF)”, CIDS organised a study visit to the Croatian Ministry of Defence (MoD) on 9-11 November, 2016. The Kosovo delegation consisted of six members of the MKSF Department of Human Resources, led by Colonel Skender Zhitia. CIDS´s regional expert Mr Florian Qehaja was leading the delegation through their two-day visit to Zagreb.
During the visit, the MKSF delegation learned about Croatian experiences in issues of planning and recruitment of human resources. Drawing on their recent integration process with the EU, the Croatians shared their knowledge and expertise on highly relevant issues. There were lively discussions on recruitment of civilians and the equivalence between military officers and civilians. MKSF delegation also shared their experience in managing with human resources especially by focusing on the carrier progression and promotion.
This is a second CIDS study visit as part of Norwegian bilateral assistance to Kosovo. CIDS would like to thank again our colleagues in the Croatian MoD for their kind hospitality and for sharing their expertise on building integrity with us.

CIDS cooperation with the National Agency of Ukraine on Corruption Prevention (NACP)

1-nacp 2-nacp 3-nacpThe Letter of Intent on cooperation between two organizations was signed on 18 of October in Kyiv. As the Head of the NACP Nataliya Korchak noticed, the document will give us the possibility to implement the Norwegian experience in preventing corruption and will be a substantial support in ensuring professionalism and integrity in the defence sector.
CIDS intends to assist the Ukrainian side in developing methodologies for identifying risks of corruption as well as other measures that will contribute to reducing risks of corruption in the the Ministry of Defense of Ukraine under the State Program on the implementation of the state anti-corruption policy in Ukraine (the Anti-Corruption Strategy) for 2015 – 2017 and the Law of Ukraine On Prevention of Corruption.
The NACP is a newly created central executive body with a special status. It ensures developing and realization of the state anticorruption policy.

New initiative to strengthen integrity in defence

strenghten-iidJanuary 1st, 2016, the Norwegian Defence Materiel Agency (NDMA) was established under the Ministry of Defence. NDMA is the authority for procurement to the armed forces and the current level of activity is about 200 different materiel projects. Procurement and maintenance of materiel amounts to about 30 % of the Norwegian defence budget. The new Agency counts some 1300 employees. About 60 % of them are civilians and the remaining 40 % military.

As pointed out by Transparency International defence procurement may include a considerable risk of corruption through, for example, conflict of interest, bribes, or other unethical behaviour. Two reasons for this are the amount of money involved and the traditional secrecy in security and defence. This is why high ethical standards are crucial, together with robust integrity systems, integrity plans that identify and correct weaknesses, and systematic training of personnel.

The Centre for Integrity in the Defence Sector (CIDS) has now signed a support agreement with NDMA in order for CIDS to assist in the implementation of NDMA’s comprehensive integrity plan. Ms. Mette Sørfonden, Director of NDMA, signed the agreement on behalf of NDMA and Mr. Per Christensen, Director of CIDS, on behalf of CIDS. The MoD’s Armaments Director, Mr. Morten Tiller, attended the ceremony and stated that the agreement was important as seen from the MoD. The Norwegian MoD gives integrity and high ethical standards high priority and is pleased that CIDS, as a tool for the MoD, now brings its cooperation to support the Norwegian defence sector to a new level.

Even if Norway received a high score on Transparency International’s Government Defence Anti-Corruption Index 2015, there are still some weaknesses left and a need to systematically go through all risk factors. There is broad agreement that an integrity plan is the right tool to do so, and the MoD expects all Norwegian defence agencies, including the Armed forces, to continue pursuing that work with high priority.

The five components in NDMA’s integrity plan are partly a direct follow-up of the former program in the Norwegian defence sector called “Attitudes, Ethics, and Leadership”. CIDS will assist the NDMA in reaching 19 part objectives in the integrity plan.
Link: Avtale om støtte i implementeringen av Forsvarsmateriells integritetsprogram mellom Forsvarsmateriell (FMA) og Senter for integritet i forsvarssektoren (SIFS).

CIDS report on “Ensuring professionalism and integrity in the Ministry of Defence of Ukraine” launched in Kyiv

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On 17 October 2016 the CIDS report: “Ensuring professionalism and integrity in the Ministry of Defence of Ukraine” was handed over to the Ukrainian Ministry of Defence by CIDS’ Director, Mr. Per A Christensen. The report is also available in a Ukraine language version: Забезпечення професіоналізму і доброчесності у Міністерстві оборони України.

The report includes proposals on steps to be taken in the follow-up phase of the project. The most important next step will be to agree on the priorities in the implementation plan, before the end of the year.

In early 2015 CIDS and the Ministry of Defence (MoD) of Ukraine agreed in principle for CIDS to assist the MoD of Ukraine through a project of reform of the Human Resources Management (HRM) in the MoD of Ukraine. The resulting four-year programme (2015-2018) of bilateral cooperation between the two Ministries was formally signed when the Norwegian State Secretary of Defence, Mr. Øystein Bø, visited Kyiv in June 2015.

Since the summer of 2015 CIDS’ expert team has been working closely with the project group in the MoD of Ukraine to establish valid documentation of the situation and to map in greater detail the measures that CIDS would recommend to be taken. That work was followed by more detailed work plans and a comprehensive programme of steps to be taken. During more than one and a half years, cooperation has been very close, reciprocal, and characterized by openness and trust. Plans have been refined, measures tested out and implemented, and CIDS’ expert team has spent considerable time in Kyiv. CIDS has a permanent local project office in Kyiv with three local experts.

At the launch of the report, Deputy Minister of Defence, Lieutenant General Oleksandr Dublyan, expressed deep appreciation for all the work done so far and highlighted the strong commitment from the Ukraine side. Also, the Deputy Minister pointed out that the MoD since the summer of 2016 already had taken measures to increase civilian and democratic control of the defence system by, among other things, downsizing the MoD through the reduction of a substantial number of military positions. He also pointed out, with a reference to Ukraine’s Strategic Defence Bulletin, that the position as Minister of Defence would be converted to a civilian position from the end of 2017. LtGen Dublyan emphasized that despite the ongoing war with Russia in the East, the Ukrainian MoD realized that institutional reform in the defence system had to take place, despite the other serious challenges that Ukraine faces at the same time.

Mr. Christensen welcomed the transparency, cooperation and friendliness that had been prominent throughout the work done over the past year. The new report was a telling measure of success. Although not all findings and proposed measures necessarily are popular with everybody, and even could be regarded as uncomfortable by some, they represent a fair documentation of the current situation and will provide a solid basis for correcting identified gaps. The report also lists several areas where the prospects for real reform are good, for example, as a result of the legal foundation put in place with the newly implemented Law on Civil Service.

The shortfalls identified in the report are largely the consequences of history and tradition, which also explain the complexity of a thorough reform process. So, even on the basis of a solid implementation plan, there will be no quick fix to make dramatic change over night.

Among the many important issues raised in the report, civil servants need to be provided with adequate protection to ensure that they are free to provide independent professional advice to their superiors as well as to their political masters. Protection of whistleblowers who report corruption is one element of that, the need to protect professional integrity in case of unwarranted political pressure another one.

Furthermore, the Ukrainian MoD will have to strike a balance between the size of the institution and salary level. Salaries need to be high enough to attract and retain the needed competence over time. Proper competence will be a key to efficient management of the defence sector.

The Ukrainian MoD project group, the local CIDS office in Kyiv as well as CIDS’ Norwegian and international experts will continue to work together in the same fashion that has been developed since 2015. It has proved to be a very successful model.

Link: Norwegian CIDS experts render report on corruption risks reduction in Ukraine’s MoD HR management system.